Governance Administrator

Requirements of the role

The team/department 

Central Secretariat

The Central Secretariat sits at the heart of the Financial Conduct Authority (FCA) and the Payment Systems Regulator (PSR). It is part of the FCA’s Corporate Governance Division, led by the Company Secretary.

The Division

Corporate Governance Division comprises the following functions:

• Central Secretariat (including ownership of the Conflict of Interests Policies and the FCA’s Senior Manager Regime)
• Consumer Panel Secretariat
• Decision-Making Committees Secretariat (DMCS)
• Practitioner Panels Secretariat

The Team

The Central Secretariat offers governance support to the three primary executive committees of the FCA, as well as the FCA and PSR Boards and their associated committees. This dynamic and stimulating environment delivers a comprehensive experience of the FCA’s daily operations and an overview of both the FCA and PSR. It also enables effective and efficient decision-making essential for shaping the future directions of the FCA and PSR. The team consists of associates and senior professional support staff.

What you will be doing (the role)

• Providing administrative support to one or more of the FCA’s executive committees and/or the FCA or PSR Board, working with the associates appointed as secretary to the committee(s)
• Being the first point of contact for queries for the committee(s), including liaising with executive and non-executive directors and senior management, external stakeholders and their offices, face-to-face, by email and on the telephone
• Liaising with your committee/Board members (often senior directors) and their offices on meeting arrangements and decision-making processes
• Scheduling meetings, arranging rooms and all other logistical planning for your committee/Board meetings, maintaining forward agendas and action logs
• Liaising with stakeholders to ensure high quality committee papers are submitted to meet deadlines
• Compiling, collating and distributing committee papers to members and maintaining and extracting accurate MI from your committee/Board records
• Assisting the associates with follow up after meetings, including circulating action points and minutes and contacting stakeholders where necessary
• Updating and maintaining various committee lists to ensure compliance with the FCA’s Cyber & Information Security policies

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