Executive Assistant

Requirements of the role

More than half the UK working population rely on The Pensions Regulator (TPR) to regulate their retirement savings. With a career at TPR, you’ll be joining an organisation that will impact on millions of lives for decades to come.

Everyone at TPR plays an important role in helping to keep more than £2 trillion of savings safe. We’re committed to bringing people into TPR who are ready to make a difference and put UK savers at the heart of what we do.

It is important to us that TPR remains a great place to work. We do all we can to help our people reach their full potential with learning, secondment, and development opportunities. We put our 900+ employees first, supporting flexible working and offer a diverse, lively, and inclusive environment. This includes our Disability Network, Family Network, LGBT+ Network (Proud), Minority Ethnic (ME) Network and Women’s Network, which offer spaces to connect.

Our new corporate strategy outlines a bold and challenging vision of how pensions regulation should evolve to keep pace with a change in the scale and nature of the industry. We are at the start of that journey. Join us to find out what part you can play.

We operate a hybrid working model, with regular attendance in our Brighton office to connect with colleagues across the business.

Role
We are undergoing a period of transformation within our Digital, Data and Technology (DDaT) Directorate, driving innovation and delivering meaningful impact for The Pensions Regulator (TPR), the industry, and savers across the UK. As we continue to enhance our digital and data capabilities, we are seeking an Executive Assistant to support our Executive Director (ED) of DDaT.

This role requires a proactive and autonomous individual to provide high-level administrative support, ensuring the ED’s time is effectively managed and they are well-prepared for all engagements. As a key member of the DDaT Executive Team, you will contribute to the smooth operation of the Directorate.

Acting as the primary liaison for internal and external stakeholders, you will manage communications, coordinate meetings, and handle sensitive information with discretion. You will also support project delivery, gather data to inform decisions, and work closely with the DDaT Executive and CEO office to align with organisational goals.

Responsibilities
Administrative Support: Deliver comprehensive support to the ED, including diary management, meeting coordination, and preparation of documents and presentations to a high standard.
Communication Management: Act as the first point of contact for internal and external stakeholders, managing emails, calls, and correspondence on behalf of the ED, often independently and with sound judgement.
Information Management: Collect and organise relevant data to support planning and decision-making, ensuring confidentiality and accessibility.
Planning and Meeting Coordination: Responsible for the Directorate’s Forward Planner, manage governance timelines, coordinate executive meetings and deadline management. Prepare agendas, distribute materials, track actions, and record accurate minutes.
Relationship Management: Build and sustain effective relationships with senior leaders, staff, and external partners. Support meetings with research and briefing materials.
Project Support: Lead small-scale projects such as away days. Assist the ED and Senior Leadership Team in prioritising initiatives, tracking progress, and reporting on outcomes.
Confidentiality and Discretion: Handle all sensitive information with the highest level of professionalism and confidentiality.
CEO Office Coordination: Support collaboration with the CEO office, including drafting/co-ordinating reports and contributing to corporate planning.
Wider Directorate Support: Provide occasional support to other DDaT Directors, including cover for Executive Personal Assistants during absences.

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