Personal Assistant (12-Month Fixed Term Contract)

Requirements of the role

About the FCA

The FCA regulates the conduct of 45,000 firms in the UK to ensure our financial markets are honest, fair and competitive. Follow this link to find out more About the FCA

Data, Technology and Innovation (DTI) is leveraging state-of-the-art data & digital capabilities to deliver innovation in regulation. We utilise data science and intelligence gathering to proactively identify and intervene to prevent harm and protect consumers.​

What will you be doing?

• Ensuring effective use of Head of Department (HoD) time through judicious diary management, remaining flexible to frequent and often short-notice changes. Keeping the HoD well-informed of changes in diary and priorities, arranging conference/meeting rooms and for correct materials to be at hand. Where required attending meetings alongside the HoD, taking accurate notes/minutes; distributing actions and following up effectively. Anticipating diary changes e.g. arranging cover in HoD absence. Diarising and collating routine (and, as appropriate, ad-hoc) exercises for the HoD
• Following up on HoD actions and those of others required by the HoD managing emails and written correspondence, noting immediate action and dealing with those when necessary; chasing actions from the HoD if they risk becoming overdue
• Ensuring all expenses meet FCA policy; cross-checking managers expenses and following up any policy issues
• Organising of Departmental meetings and co-ordination of department communications
• Dealing with routine administration and enquiries via email and telephone, filtering where necessary and dealing with enquiries without reference to HoD when possible. Administering system based approvals on behalf of the HoD
• Assisting on departmental projects and co-ordinating department wide exercises

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