Personal Assistant/Divisional Administrator

Requirements of the role

The FCA regulates the conduct of 45,000 firms in the UK to ensure our financial markets are honest, fair and competitive. Follow this link to find out more About the FCA.

Corporate Governance Division comprises the following functions:

Central Secretariat (including ownership of the Conflict of Interests Policies and the FCA’s Senior Manager Regime (SMR))

Consumer Panel and CBA Panel Secretariat

Decision-Making Committees Secretariat (DMCS)

Practitioner Panels Secretariat

An opportunity has arisen for a Personal Assistant/Divisional Administrator to join the Corporate Governance Division. This is a part-time (0.6 FTE/21 hours) job share (Monday-Wednesday).

You will work alongside another PA/Divisional Administrator to provide support to the Director (who is also the FCA Company Secretary and Ethics Officer) and the Divisional Leadership Team (DLT) to deliver the Corporate Governance Mission. This is an exceptional opportunity for career development, with exposure to senior management of the FCA and the PSR on high-profile matters.

Our stakeholders include the FCA Chief Executive and Chair, executive directors, FCA and PSR staff, Boards and committees and the independent panels.

You will support them by, facilitating efficient and effective governance, managing relationships with the wider FCA and PSR teams, undertaking analysis & providing technical advice and ensuring that decisions and inputs are recorded and considered or acted upon.

What will you be doing?

Directors PA

Act as a professional point of contact and link for the Director, which includes liaising with senior management, external stakeholders and their offices

Coordinate the Director’s schedule to ensure seamless management of commitments and proper prioritisation. This includes arranging travel plans, briefing materials, essential documents, meeting rooms and keeping the Director’s daily OneNote pack updated

Oversee inbox management by monitoring emails, flagging and executing actions promptly and ensuring corporate records are accurately stored

Draft and send replies as needed on behalf of the Director while proactively identifying and addressing tasks

Manage and assist in resolving both internal and external ad hoc issues or inquiries on behalf of the Director. This includes overseeing requests for the Director’s availability to review documents and ensuring sufficient time for review

Divisional Administrator

Organise weekly DLT meeting agendas by anticipating upcoming topics, coordinating with presenters and distribution relevant documents to the DLT in advance

Attend meetings to document and track decisions and assigned actions, ensuring proper follow-up. Additionally, provide administrative support to the DLT as required

Support divisional recruitment, on-boarding and induction (including the onboarding of Non-Executive Directors)

Provide guidance to the divisional Senior Professional Support team ensuring they are updated with the latest relevant information so that they can comply with local and FCA wide processes and procedures

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